Why Google Apps

Based on recent growth and cost trends, google apps email and calendar solution can provide  following benefits:

  • Lower infrastructure costs — All your email will be stored securely on Google’s servers, so you’ll no longer need to maintain email servers on-site
  • Ability to consolidate your platforms — You can eliminate redundancy by moving all of your email and calendar platforms to Google Apps
  • Lower support costs — Because Google hosts the email and calendar services, there’s no more email client software to maintain on your computer
  • Innovative solutions — You can leverage the ongoing creative and technical solutions of the Google Apps platform to provide employees with powerful, easy-to-use tools for getting their work done
  • Highly scalable environment — With Google Apps, your email capacity will grow automatically as your company grows, and you will avoid the complexity of internal systems
  • Access to services from anywhere, anytime — A key benefit of the Google-hosted solution is that you can access email, contacts, and calendar from any computer or mobile device with an Internet connection, anywhere in the world
  • More collaboration features — With Google’s next-generation applications, you can collaborate with colleagues, customers, and partners more easily and efficiently than ever before
  • Instant messaging — Because Google Apps includes Google Talk, you can now implement an instant messaging system for your organization.

What exactly does Google Apps include?

Your new Google Apps account will include the following services:


Google Calendar

Google Groups

Google Talk

Google Docs

Google Sites

Google Video

Here are some of the key benefits you’ll enjoy:

  • Lots of storage — You get a full 25 GB of online storage for your email (much more than the size limits you have now), so you can archive all of your email online. You’ll no longer need to worry about deleting messages or saving them in offline folders.
  • Enhanced message organization and retrieval — With Gmail, you’ll spend less time managing folders and looking for messages. For example, you can add one or more tags, or “labels,” to your messages to organize and store them more efficiently. And with the Google-powered search feature, you can find any message quickly and easily, whether it’s in your Inbox or stored in your message archive.
  • Easier calendar sharing — Google Calendar lets you and your team members quickly and easily share your calendars with each other and specify the details you want to show. Calendar sharing is a great way for you and your coworkers to keep each other informed about your schedules. Now it’s easier than ever to find out if someone is in a meeting, on a business trip, or on vacation.
  • Better mailing lists — With Google Groups, you can manage your own subscriptions to mailing lists — called groups — without the need to make requests to the IT Department. You can even create your own groups for your projects, teams, special-interest groups, and more. Not only do groups make it easier to send email and calendar invitations to groups of people but they also simplify access management for your shared Google documents, sites, videos, and calendars!
  • Integrated chat — With the Google Talk instant messaging application, you can communicate instantly with your coworkers right from the Email interface. In addition, all your chats are automatically saved in your Email application, so you can always retrieve important information.
  • Real-time collaboration — Using Google Docs, you can create documents, spreadsheets, and presentations, and you and your team members can view and edit them at the same time. You can still use your [Microsoft Office/other] products as needed, but now you’ll have more options for storing and collaborating on your documents.
  • Easy-to-build team web sites — With Google Sites, your team can quickly publish a robust internal web site on which to gather all sorts of shared information, such as documents, spreadsheets, presentations, files, and videos. You can even embed Google calendars and other gadgets on your site!
  • Powerful video sharing — Using Google Video for business, you can easily share videos with your team or throughout the  for a whole new level of communication and collaboration.